Privacy Policy – Webdesx B.V.

General

• This Privacy Policy governs the processing of your personal data during your use of our website (“Website”) and the accompanying services (“Services”). This processing is conducted by Webdesx B.V., with its registered office at Posthoornstraat 11, 3011WD Rotterdam, The Netherlands (“we”, “our”), and listed with the Dutch Chamber of Commerce under number 91114365, in compliance with applicable data protection laws, including the General Data Protection Regulation (GDPR) and Dutch legislation.
• By using our Website and/or Services, you confirm that you have read and agree to this Privacy Policy. We reserve the right to update this Privacy Policy when necessary, and any updates will be communicated via the Website.
• By opting into our privacy settings or checking the appropriate box on forms available on the Website, you confirm your consent to this Privacy Policy and understand the purposes for which your personal data is processed. You may withdraw your consent at any time by sending a request to support@webdesx.com.
• Please note that we may use cookies or similar technologies on our Website and Services. Cookies are small text files stored on your device that sometimes contain personal data. For more details on our use of cookies, see our Cookie Policy.

This Privacy Policy was last updated on 22 October 2024.

What and Why We Process Data

We process your personal data in the context of your interaction with our Website and/or Services. The types of data and purposes for processing include:

When, Which, Why (aim) Legal basis

• When: Website Use
• When: Use of the Services
• When: Applying for a vacancy
• When: Downloading marketing material offered
• When: Contacting us 
• Which: Personal
• Which:  identification data 
• Why: Customer management
• Why: Application procedures
• Why: Direct marketing 
• Legal Basis: Warranted interest
• Legal Basis: Permission (if applicable)

  In principle, we collect personal data directly from you. We do not share your data with social media providers unless you explicitly agree to this.

In addition to the above, we may process your personal data to:

• Provide requested information on products and services.
• Process your data to deliver the Services.
• Conduct direct marketing activities with your prior consent.
• Perform statistical analyses to improve our Website and Services.
• Fulfill obligations with financial institutions or payment service providers.
• Transmit data to authorities if required by law or if there are reasonable grounds to suspect illegal activity.
• Facilitate mergers, acquisitions, or corporate restructuring, even if involving parties outside the EEA.

If your use of the Website or Services involves breaches of intellectual property rights, poses security risks, or involves illegal activities, we may process your data to protect our interests and those of our partners or third parties.

With Whom We Share Data

• We do not share your identifiable personal data with third parties without your express consent, unless it is necessary for the delivery of our Services.
• We may use external processors to help deliver the Website and Services. Such processors act under our instructions, and we ensure they comply with high standards of security and integrity.
• We may share anonymized or aggregated data with third parties for purposes such as improving our products and services, marketing, or statistical analysis.

Where We Process Data

Your identifiable personal data will only be processed within the European Economic Area (EEA).
Anonymized or aggregated data may be transferred to entities outside the EEA. When such transfers occur, we ensure appropriate safeguards are in place to protect the integrity and security of your data, in compliance with applicable data protection laws.
If identifiable data is transferred outside the EEA, safeguards such as standard contractual clauses or other mechanisms permitted under GDPR will apply.

How We Process Data

• We ensure that personal data is processed only to the extent necessary for the purposes outlined in this Privacy Policy. Data is processed lawfully, transparently, and securely.
• Your personal data will be retained only for as long as necessary to fulfill the purposes outlined or until you withdraw your consent. If legal or regulatory obligations require extended retention, we will comply with such obligations.
• We implement appropriate technical and organizational measures to protect your data from unauthorized access, loss, or misuse. However, absolute security cannot be guaranteed.

Your Rights Regarding Personal Data Processing

1. Right of Access
You have the right to request access to all personal data we process about you. We are committed to providing transparent access; however, any request that is evidently submitted with the intention of causing inconvenience or harm will not be addressed.

2. Right to Rectification
If you find that any personal data we process about you is incorrect or incomplete, you have the right to request its correction, free of charge. If you have created a profile on our Website, you can amend much of this information directly via your account settings. For other corrections, you must provide supporting evidence that demonstrates the data in question is inaccurate.

3. Right to Withdraw Consent
You may withdraw your previously granted consent for the processing of your personal data at any time. To do so, you can send an email to support@webdesx.com or, if applicable, delete your profile via our Website. Please note that withdrawing consent may impact your ability to access certain Services.

4. Right to Erasure (Right to Be Forgotten)
You have the right to request the deletion of your personal data if:
It is no longer required for the purposes outlined in this Privacy Policy.
You have withdrawn your consent for its processing.
However, please note that any deletion request will be evaluated in the context of legal or regulatory obligations or administrative or judicial orders that may require us to retain your data.

5. Right to Restrict Processing
Instead of deletion, you can request that we restrict the processing of your personal data in the following circumstances:
If you contest the accuracy of the data (processing will be restricted until the accuracy is verified).
If the processing is unlawful but you prefer restriction over deletion.
If the data is no longer needed for the stated purposes, but you require it to establish, exercise, or defend legal claims.

6. Right to Object
You have the right to object to the processing of your personal data if you can provide compelling and legitimate grounds related to your specific situation. However, if the data processing involves direct marketing activities, you can object at any time and without providing a reason, free of charge.

7. Right to Data Portability
If your personal data is processed based on your consent or a contractual agreement and processed automatically, you have the right to:
Receive your data in a structured, commonly used, and machine-readable format.
Request that the data be transferred directly to another service provider, if technically feasible. We will assess the technical feasibility of such requests.

8. Submitting a Request
To exercise any of the above rights, please send a detailed email to support@webdesx.com. Your request should include:
A clear description of the specific right you wish to exercise and the reason for the request (if applicable).
A dated and signed statement.
A digitally scanned copy of your valid identification (e.g., passport or ID card) to verify your identity.
Upon receipt of your request, we will confirm its receipt and evaluate its validity. If your request is justified, we will implement the necessary actions as promptly as possible, but no later than 30 days from the date of receipt.

9. Complaints
If you have concerns or complaints regarding how we process your personal data, please contact us at support@webdesx.com. We aim to resolve all issues promptly. If you are dissatisfied with our response, you may file a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens). Visit https://autoriteitpersoonsgegevens.nl for more details.

This ensures your rights are respected in accordance with the General Data Protection Regulation (GDPR) and Dutch law.

Contact Information
For questions, requests, or complaints regarding this Privacy Policy, contact us at:
Email: support@webdesx.com
Address: Posthoornstraat 11, 3011WD Rotterdam, The Netherlands
Phone: +31 (0) 85 130 45 12
This Privacy Policy ensures compliance with the GDPR and Dutch data protection laws, safeguarding your personal data while using Webdesx Services.